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Excel Guide

A Step-by-Step Guide on Utilizing XLOOKUP in Excel

When dealing with data in Excel, the efficient retrieval of information becomes vital. The XLOOKUP function proves to be a powerful tool in swiftly and effortlessly accessing required data. This guide demonstrates the step-by-step process of leveraging XLOOKUP in Excel, accompanied by expert tips to maximize its functionality.


XLOOKUP is a dynamic function enabling the retrieval of data within a table or cell range. Distinguishing itself from VLOOKUP, XLOOKUP offers enhanced power and flexibility, allowing non-sequential data searches and the ability to return multiple results, making it an ideal choice for intricate lookup tasks.

Using XLOOKUP in Excel

  1. Selecting the Destination Cell: Choose where the XLOOKUP function result will display.
  2. Entering the =XLOOKUP Function: Initiate the function that performs the lookup.
  3. Inputting the Lookup Value: Enter the value to search for within the table or range.
  4. Specifying the Lookup Table or Range: Designate the table or range of cells containing the desired data.
  5. Defining the Return Column: Indicate the column containing the data to be retrieved.
  6. Setting the Match Mode: Choose among three match modes for data alignment.
  7. Exact match (1)
  8. Approximate match (0)
  9. Wildcard match (-1)
  10. Specifying the if_not_found Value: Designate a response if no match is found.
  11. Finalizing with Enter: Execute the XLOOKUP function after inputting all necessary values.

Tips for Optimizing XLOOKUP Usage

  1. Utilize Wildcards for Partial Matches: Employ wildcards in the lookup value for broader searches.
  2. Apply the Approximate Match Mode for Close Matches: Utilize this mode for slightly varied data searches.
  3. Simultaneously Look Up Multiple Values: Input lookup values in a cell range for multiple searches.
  4. Retrieve Multiple Results: Set the return column as an array to acquire multiple data points.

Please note: The article is a guide for effectively using XLOOKUP in Excel, assisting users in harnessing its potential for efficient data retrieval and analysis.