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Excel Guide

Adding a Total Row in Excel

In Excel, you can incorporate a total row, summarizing all the data above it. Follow these steps to add a total row to a table.

Adding a total row in Excel:

  1. Navigate to the table and select any cell within it.
  2. On the "Layout" tab, within the "Rows & Columns" group, click "Insert."
  3. Choose "Insert Table Rows Above" or "Insert Table Rows Below." This action inserts the total row above or below the selected row, accompanied by a "Total" label on the left of the total row cells.

Deleting a Total Row in Excel

To remove a total row from an Excel table:

  1. Click within the table.
  2. Access the "Layout" tab in the "Rows & Columns" group and click "Delete."
  3. Select "Delete Table Rows." This action deletes the total row.

Adding a Subtotal in Excel

In Excel, you can include subtotals to a table by following these steps.

Adding a subtotal in Excel

  1. Select any cell inside the table.
  2. Go to the "Data" tab in the "Outline" group and click "Subtotal."
  3. Choose the column for which you want to base the subtotals in the "At each change in" list.
  4. Pick the summary function in the "Use function" list.
  5. Select the column(s) where you want to insert the subtotals in the "Add subtotal to" list.
  6. Click "OK" to insert subtotals at each change and an "(All)" subtotal at the table's bottom.

Deleting a Subtotal in Excel

To eliminate all subtotals in an Excel table:

  1. Click inside the table.
  2. Go to the "Data" tab in the "Outline" group and select "Subtotal."
  3. Click "Remove All" to delete all subtotals and grand totals.

Hiding Subtotals in Excel

To conceal subtotals in a table:

  1. Click within the table.
  2. Navigate to the "Data" tab in the "Outline" group and choose "Subtotal."
  3. Click "Hide All" to hide all subtotals and grand totals.

Showing Subtotals in Excel

To display hidden subtotals in a table:

  1. Click within the table.
  2. On the "Data" tab in the "Outline" group, click "Subtotal."
  3. Select "Show All" to reveal all subtotals and grand totals.