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Excel Guide

Converting PDF to Excel: A Comprehensive Guide

Converting PDF documents to Excel can be a challenging task, but with this step-by-step guide, you'll discover three different methods to effortlessly extract data from PDFs and integrate it into an Excel spreadsheet.

Method 1: Online Conversion with PDFtables

Online tools like PDFtables provide a quick and easy solution for converting PDF to Excel. Follow these steps:

  1. Visit your web browser and navigate to, a popular online PDF to Excel converter.
  2. Upload Your PDF:Click the "Upload PDF" button or drag and drop your PDF file into the designated area. Select your PDF file.
  3. Conversion Process:Wait for the PDF to upload; the conversion process will commence. Depending on the PDF size, this may take a few seconds to minutes.
  4. Download Excel File:Once the conversion is complete, download the Excel file by clicking "Download Now" or view it in your web browser by clicking "View File."

Method 2: Adobe Acrobat Reader on Windows

If you're a Windows user, Adobe Acrobat Reader can be used for PDF to Excel conversion without size or file type limitations. Follow these steps:

  1. Download Adobe Acrobat Reader:Download and install Adobe Acrobat Reader from Adobe's official website.
  2. Open PDF in Acrobat Reader:Open the desired PDF in Adobe Acrobat Reader by double-clicking the file.
  3. Export to Excel:In Acrobat Reader, go to the "File" menu, select "Export To," and choose "Microsoft Excel Workbook." Click "Export."
  4. Save the Excel File:Choose the save location and name for the Excel file in the subsequent window. Click "Save" to export the PDF to Excel.

Method 3: Using Numbers on macOS

For macOS users, the Numbers program offers a convenient way to convert PDFs to Excel. Follow these steps:

  1. Open PDF in Numbers:Open the PDF file in Numbers by double-clicking or selecting it from the "File" menu.
  2. Convert to Excel:In Numbers, go to the "File" menu, choose "Export To," and select "Excel" from the "Format" drop-down menu. Click "Export."
  3. Save the Excel File:Specify the save location and filename in the ensuing window. Click "Export" to complete the process.


This article presented three distinct methods for converting PDF to Excel, each catering to different needs. Choose the method that aligns with your requirements, considering factors such as PDF size, complexity, and the need for scanning capabilities.