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Excel Guide

Data Unity: A Guide on How to Group in Excel

Grouping in Excel is a powerful feature that allows you to organize and manage both rows and columns, providing a more structured and streamlined view of your data. This guide will walk you through the steps to group and ungroup data, offering enhanced control and flexibility in handling your Excel worksheets.

Step 1: Open Your Excel Worksheet

1.1 Launch Microsoft Excel and open the worksheet containing the data you want to group.

Step 2: Select the Data to Group

2.1 Click and drag to select the rows or columns you want to group. Alternatively, hold down the Ctrl key and click on individual rows or columns to select non-contiguous data.

Step 3: Group Rows or Columns

3.1 Right-click on the selected rows or columns.3.2 In the context menu, choose "Group" to create a group for the selected data.

Step 4: Verify Grouped Data

4.1 The selected rows or columns will now be grouped, and a small triangle appears to the left or above the grouped data.

Step 5: Collapse and Expand Groups

5.1 Click on the small triangle to the left or above the grouped data to collapse or expand the group.

Step 6: Navigate and Edit Grouped Data

6.1 When the data is collapsed, you can still navigate and make changes to individual cells within the grouped rows or columns.

Step 7: Ungroup Data (Optional)

7.1 To ungroup data, right-click on the grouped rows or columns.7.2 In the context menu, choose "Ungroup."

Additional Tips:

  • Nested Groups:
  • You can create nested groups by selecting already grouped rows or columns along with additional rows or columns.
  • Use the Ribbon:
  • In Excel 2013 and later versions, you can use the "Group" and "Ungroup" buttons on the "Data" tab to manage grouping.
  • Summary Sections:
  • Utilize grouping to create summary sections in your worksheet, providing a structured view of your data.


Grouping in Excel is a versatile tool that enhances the organization and presentation of your data. By following these steps, you can easily group and ungroup rows or columns based on your analytical or presentation needs. Whether you're working with large datasets, creating reports, or any other task, grouping provides a more structured and efficient way to handle your Excel data.