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Excel Guide

Effortless Row Insertion in Excel: A Quick Guide

Excel, renowned for its powerful spreadsheet capabilities, facilitates various tasks, including the straightforward process of inserting rows. Whether you're adding a single row or multiple rows, the steps are easy to follow.

Inserting a Single Row

To insert a single row in Excel, follow these steps:

  1. Select the row where you want the new row to appear.
  2. Right-click on the selected row.
  3. Choose "Insert" from the drop-down menu.

This action inserts a new blank row above the selected row.

Inserting Multiple Rows

Inserting multiple rows is just as simple:

  1. Select the desired number of rows to insert.
  2. Right-click on the selection.
  3. Choose "Insert" from the drop-down menu.

This inserts the specified number of rows above the selected rows.

Tips for Inserting Rows

Consider these tips for a smoother row insertion experience:

  • Rows can be inserted anywhere in the spreadsheet, not limited to the top or bottom.
  • When inserting multiple rows, hold down the Ctrl key to select non-adjacent rows.
  • If an accidental row insertion occurs, undo the action by pressing Ctrl+Z or selecting "Undo" from the "Edit" menu.


Inserting rows in Excel is a quick and straightforward task. Simply select the desired rows and utilize the "Insert" command. For inserting multiple rows, the Ctrl key allows you to select non-adjacent rows effortlessly. With these simple steps, you can efficiently manage your Excel spreadsheet and enhance your data organization.