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Excel Guide

Guide on Merging Text in Excel: A Step-by-Step Tutorial

If you've ever found yourself needing to unite text in Microsoft Excel, you're aware of the potentially arduous nature of the task. Whether you're attempting to concatenate cells or divide text across multiple cells, the process can be both time-consuming and vexing. In this tutorial, we will demonstrate several methods to combine text in Excel, enabling you to enhance efficiency and streamline your workflow.

Merging Text Using CONCATENATE in Excel

A prevalent technique for combining text in Excel involves employing the CONCATENATE function. This function facilitates the merging of two or more cells into a single cell. For instance, if you possess a first name in one cell and a last name in another, the CONCATENATE function allows you to merge them into a unified cell. Follow these steps:

  1. Choose the cell where the combined text should appear.
  2. Enter =CONCATENATE(
  3. Select the initial cell to concatenate, then insert a comma (,).
  4. Choose the subsequent cell to concatenate, then insert another comma (,).
  5. Repeat step 4 for any additional cells to concatenate.
  6. Insert a closing parenthesis).
  7. Press Enter.

Dividing Text Across Multiple Cells in Excel

Similar to using the CONCATENATE function to merge text from various cells into one, the SPLIT function allows the division of text from one cell into multiple cells. This proves useful when you have a cell containing extensive text that you wish to distribute across multiple cells for improved organization. For example, if a cell contains a list of names, the SPLIT function can be utilized to separate the names into distinct cells. Follow these steps:

  1. Select the cell to be divided.
  2. Navigate to the Data tab.
  3. Click on Text to Columns.
  4. Opt for the Delimited option, then click Next.
  5. Check the Comma option, then click Next.
  6. Click Finish.

Utilizing the Ampersand (&) Operator for Text Combination

For those who prefer not to use a function for text combination, the ampersand (&) operator provides an alternative. This operator facilitates the concatenation of two or more cells without the need for a function. For example, if a first name is in one cell and a last name in another, the ampersand operator can merge them into a single cell. Follow these steps:

  1. Select the cell where the combined text is desired.
  2. Enter =
  3. Choose the initial cell to concatenate, then input an ampersand (&).
  4. Choose the subsequent cell to concatenate, then input another ampersand (&).
  5. Repeat step 4 for any additional cells to concatenate.
  6. Press Enter.

Using the TEXTJOIN Function for Text Concatenation

For users of Microsoft Excel 2016 or later, the TEXTJOIN function is available for concatenating cells. Similar to CONCATENATE, this function offers additional advantages, such as the ability to specify a delimiter. This character is used to separate the cells being concatenated, enhancing text readability. To use the TEXTJOIN function, follow these steps:

  1. Select the cell where the combined text should appear.
  2. Enter =TEXTJOIN(
  3. Input a comma (,).
  4. Insert a closing parenthesis).
  5. Press Enter.

Employing the & Operator With the TEXT Function

Users of Microsoft Excel 2010 or later can utilize the & operator with the TEXT function for cell concatenation. The TEXT function allows the conversion of a number to text, a helpful feature when concatenating cells containing numerical data. Follow these steps:

  1. Select the cell where the combined text is desired.
  2. Enter =TEXT(
  3. Choose the cell to convert to text, then input a comma (,).
  4. Type @).
  5. Insert an ampersand (&).
  6. Repeat steps 2-5 for any additional cells to concatenate.
  7. Press Enter.