As Seen on TechCrunch: Finofo Raises $1.65M CAD!

Excel Guide

How to Apply Alternating Row Shading in Excel

One effective method to improve data readability in Excel is by applying shading, especially to differentiate between data entries. This becomes particularly useful in managing extensive datasets. In Excel, there are various ways to shade alternate rows.

Utilizing Conditional Formatting

To shade alternate rows in Excel, conditional formatting proves to be a handy tool. This method allows the application of formatting options to cells that meet specific user-defined conditions. For instance, shading every other row in a worksheet is achievable through conditional formatting.

Step-by-Step Guide:

  1. Select the cells intended for formatting, such as cells A1:G17 in the provided example, encompassing the data range.
  2. Navigate to Home > Conditional Formatting > New Rule, which opens the New Formatting Rule dialog box.
  3. In the Select a Rule Type list, opt for Format Only Top or Bottom Rules, available for selections with a minimum of three rows.
  4. In the Top or Bottom list, select Bottom 10 Items for selections with at least 10 rows.
  5. Choose the desired formatting options from the Format Style list, like the Shading - Accent 6 color in the provided instance.
  6. Click OK to apply the formatting to the selected cells.

Using the Fill Handle Technique

Another approach to shading alternate rows in Excel involves utilizing the fill handle, a small square situated in the bottom-right corner of a chosen cell or cell range. This handle allows for quick cell filling in a worksheet.

Step-by-Step Guide:

  1. Select the cells to format, e.g., cells A1:G17.
  2. Hover over the fill handle at the bottom-right corner; the cursor changes to a crosshair.
  3. Drag the fill handle down or across the selection to choose the cells for shading, such as dragging it to cell G17.
  4. Release the mouse button to fill the selected cells.
  5. Access Home > Font > Fill Color to open the Fill Color menu.
  6. Choose the preferred color, like the Shading - Accent 6 color, and click to fill the remaining cells.

Utilizing the Fill Command

Shading alternate rows in Excel can also be accomplished through the Fill command, a rapid method to apply formatting to a selected cell range.

Step-by-Step Guide:

  1. Select the cells for formatting (e.g., A1:G17).
  2. Navigate to Home > Fill > Down to fill the selected cells with the content of the cell above.
  3. Choose Home > Font > Fill Color to open the Fill Color menu.
  4. Select the desired color (e.g., Shading - Accent 6) to fill in the remaining selected cells.

Leveraging the Table Feature

Another effective way to shade alternate rows in Excel is by utilizing the Table feature. This feature streamlines the formatting process for selected cells, and it also provides the advantage of creating a header row for sorting and filtering data.

Step-by-Step Guide:

  1. Select the cells to format (e.g., A1:G17).
  2. Choose Insert > Table to open the Insert Table dialog box.
  3. In the Insert Table dialog box, select the My table has headers option and click OK to format the selected cells as a table.
  4. Navigate to Table Tools > Design > Table Style Options to open the Table Style Options menu.
  5. Choose the Banded Rows option to format the selected cells with banded rows.