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Excel Guide

How to Calculate Mean in Excel: Step-by-Step Guide

Calculating the mean (average) in Excel is a fundamental skill, and this step-by-step guide will walk you through the process using both manual entry and the "Data Analysis" tool for large datasets.

What is the Mean?

The mean is the average of a set of numbers. To calculate it, sum up all the numbers in the set and then divide by the number of items in the set. For example, for the set {2, 4, 6, 8, 10}, the mean is (2 + 4 + 6 + 8 + 10) / 5 = 6.

How to Calculate Mean in Excel

Manual Entry:

  1. Enter Your Data:
  2. Open Excel and input your data into a spreadsheet (e.g., A1 to C6 with data 2, 4, 6, 8, 10, 12).
  3. Select Data Cells:
  4. Highlight the cells containing your data (e.g., A1:C6).
  5. Insert Function:
  6. Click the "Insert" tab, go to "Function," choose "AVERAGE," and click "OK."
  7. Enter Data Range:
  8. Enter the cell range for your data (e.g., A1:C6) and click "OK."

For Large Data Sets Using Data Analysis Tool:

  1. Select Your Data:
  2. Highlight the entire range of your data (e.g., A1:C1000).
  3. Open Data Analysis Tool:
  4. Go to the "Data" tab, click "Data Analysis" in the "Analysis" group.
  5. Choose Descriptive Statistics:
  6. In the "Data Analysis" dialog box, select "Descriptive Statistics" and click "OK."
  7. Configure Descriptive Statistics:
  8. Enter your data range in the "Input Range" field (e.g., A1:C1000).
  9. Check "Labels in first row."
  10. Click "OK."
  11. Output Options:
  12. Select "New Worksheet Ply" in the "Output Options" dialog box and click "OK."
  13. View the Mean:
  14. Open the new worksheet; the mean will be listed in the "Mean" column.


Calculating the mean in Excel is an essential skill, whether for small datasets using manual entry or larger datasets using the Data Analysis tool. Understanding the concept of mean and its calculation is crucial for effective data analysis in Excel.