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Excel Guide

How to Delete Blank Rows in Excel: Step-by-Step Guide

If you have a large Excel spreadsheet, you may want to remove some blank rows to make it easier to scroll through and find the data you need. This can be done manually, but it's time-consuming and error-prone. Fortunately, there's a quicker way. Here's a step-by-step guide on how to delete blank rows in Excel.

Step 1: Select the cells you want to check for blank rows

The first step is to select the cells you want to check for blank rows. You can do this by clicking on the cell in the upper-left corner of the range you want to select, and then dragging your mouse down to the lower-right corner of the range. Alternatively, you can click on the cell in the upper-left corner of the range, and then press Shift + F8 to select the entire range.

Step 2: Go to the Home tab and click on the Find & Select button

Once you've selected the cells you want to check, go to the Home tab and click on the Find & Select button. This will open up a drop-down menu with several options. Click on the Go To Special option.

Step 3: Check the Blanks option and click OK

The Go To Special dialog box will appear. In this dialog box, you need to check the Blanks option and then click on the OK button. This will select all the blank cells in the range you selected in step 1.

Step 4: Press the Delete key to delete the selected blank rows

Once all the blank rows have been selected, you can press the Delete key on your keyboard to delete them. Alternatively, you can right-click on the selection and click on the Delete option from the context menu.

Step 5: Save your changes

Once you've deleted the blank rows, don't forget to save your changes. You can do this by clicking on the Save button on the Quick Access Toolbar or by pressing Ctrl + S on your keyboard.

Tips

Here are a few tips to keep in mind when deleting blank rows in Excel:

  • If you only want to delete blank rows that are adjacent to each other, you can use the Go To Special dialog box to select them. In the dialog box, check the option for Adjacent cells and then click on the OK button.
  • If you want to delete all the blank rows in your spreadsheet, you can use the Find & Replace feature. To do this, go to the Home tab and click on the Replace button. In the Find what field, leave it blank and in the Replace with field, type a space. Then click on the Replace All button.
  • If you want to delete blank rows, but you don't want to delete rows that have data in them, you can use the Go To Special dialog box to select the blank cells. In the dialog box, check the option for Constants and then click on the OK button.

Conclusion

Deleting blank rows in Excel can be a time-consuming task, but it doesn't have to be. By following the steps in this guide, you can quickly and easily remove blank rows from your spreadsheet.