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Excel Guide

How to Edit a Drop Down List in Excel

Editing a drop-down list in Excel is a straightforward process. Follow these steps.

Step 1: Open the Excel Spreadsheet

  • Locate the Excel spreadsheet containing the drop-down list on your computer.
  • Double-click the file to open it in Excel.

Step 2: Select the Cell with the Drop-Down List

  • Click on the cell that contains the drop-down list. If the drop-down menu doesn't appear, click the cell, and then go to the "Data" tab at the top of the screen.

Step 3: Access Data Validation

  • On the "Data" tab, locate and click on the "Data Validation" button. This action opens the Data Validation window.

Step 4: Navigate to the "Settings" Tab

  • Inside the Data Validation window, navigate to the "Settings" tab. This tab allows you to modify the settings for the drop-down list.

Step 5: Edit the "Source" Field

  • In the "Source" field, erase the existing list of options.
  • Enter the new list of options you want for the drop-down list, separating each option with a comma.

Step 6: Confirm Changes

  • Once you've edited the "Source" field, click the "OK" button at the bottom of the Data Validation window. This action saves your changes and updates the drop-down list.

Following these steps ensures that your drop-down list reflects the updated set of options you've entered in the "Source" field.