As Seen on TechCrunch: Finofo Raises $1.65M CAD!

Excel Guide

How to Highlight Cells in Excel

Excel's formatting features, including cell highlighting, are valuable for data analysis and visualization. Here's a guide on how to highlight cells in Excel for various purposes.

1. Highlight a Single Cell:

  • Select the cell by clicking on it.
  • Go to the "Home" tab on the Excel ribbon.
  • In the "Font" section, click the paintbrush icon to open the "Format Cells" dialog box.
  • In the "Format Cells" dialog box, go to the "Fill" tab and choose a background color.

2. Highlight a Range of Cells:

  • Select the cells by clicking and dragging.
  • Navigate to the "Home" tab.
  • In the "Font" section, click the paintbrush icon to open the "Format Cells" dialog box.
  • In the "Format Cells" dialog box, go to the "Fill" tab and choose a background color.

3. Highlight Duplicate Values:

  • Select the cells to scan for duplicates.
  • Go to the "Home" tab.
  • In the "Editing" section, click "Find & Select" > "Highlight Cells Rules" > "Duplicate Values."
  • In the "Duplicate Values" dialog box, choose a background color and settings, then click "OK."

4. Highlight Invalid Data:

  • Select the cells to check for invalid data.
  • Go to the "Data" tab.
  • In the "Data Tools" section, click "Data Validation."
  • In the "Data Validation" dialog box, specify the allowed data type and criteria, then click "OK."
  • Invalid data will be highlighted with a red border.

5. Highlight Cells Based on a Formula:

  • Select the cells to apply the formula-based highlighting.
  • Go to the "Home" tab.
  • In the "Styles" section, click "Conditional Formatting" > "New Rule."
  • In the "New Formatting Rule" dialog box, choose "Format only cells that contain."
  • Set the condition (e.g., "Greater than") and the value.
  • Click "Format" to set the formatting options.
  • Click "OK" in both dialog boxes to apply the formatting rule.

By following these steps, you can efficiently highlight cells in Excel based on your specific requirements, whether it's for emphasis, data validation, or applying conditional formatting.