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Excel Guide

How to Merge Cells in Excel: A Step-by-Step Guide

If you've ever used a spreadsheet before, chances are you've had to merge cells in Excel at some point. Merging cells is a great way to organize your data and make it easier to read. This guide will show you how to merge cells in Excel step-by-step, so you can get your data looking just the way you want it.

How to Merge Cells in Excel:

There are a few different ways to merge cells in Excel, but the most common way is to use the "Merge and Center" button on the Home tab. You can also use the "Format as Table" button, which we'll talk about in more detail later on.

Step 1: Select the cells you want to merge

The first step is to select the cells that you want to merge. You can do this by clicking and dragging your mouse over the cells or by holding down the "Shift" key and using the arrow keys to select the cells. Once you've selected the cells, they should be highlighted in blue.

Step 2: Click the "Merge and Center" button

Once you've selected the cells you want to merge, it's time to actually merge them. To do this, click the "Merge and Center" button on the Home tab. This button is located in the "Alignment" group and looks like two cells with an arrow in the middle. Once you click the button, the cells will be merged into one large cell.

Step 3: Enter your text

Now that the cells are merged, you can enter your text. Just click inside the cell and start typing. You'll notice that the text is automatically centered, which is why it's important to merge the cells before you enter your text.

Step 4: Save your work

Once you're happy with your text, don't forget to save your work. To do this, click the "File" tab and then click "Save" or "Save As."

How to Unmerge Cells in Excel:

If you ever need to unmerge cells in Excel, it's just as easy as merging them. To unmerge cells, simply select the merged cell and then click the "Unmerge Cells" button on the Home tab. This button is located in the "Alignment" group and looks like two cells with a broken arrow in the middle.

How to Format as Table in Excel:

Another way to merge cells in Excel is to format your data as a table. This can be a little confusing if you've never done it before, but once you get the hang of it, it's actually quite easy. And, it has the added benefit of making your data look nicer and more organized.

Step 1: Select your data

To format your data as a table, you first need to select it. You can do this by clicking and dragging your mouse over the cells or by holding down the "Shift" key and using the arrow keys to select the cells. Once you've selected the cells, they should be highlighted in blue.

Step 2: Click the "Format as Table" button

Once you've selected your data, it's time to format it as a table. To do this, click the "Format as Table" button on the Home tab. This button is located in the "Styles" group and looks like a small table. Once you click the button, a menu will appear with a number of different table styles to choose from.

Step 3: Select a table style

Now it's time to select a table style. There are a lot of different styles to choose from, so take your time and pick one that you like. Once you've selected a style, the table will be automatically formatted.

Step 4: Enter your data

Now that your data is formatted as a table, you can enter your data. Just click inside the cell and start typing. You'll notice that the text is automatically centered, which is a nice touch.

Step 5: Save your work

Once you're happy with your data, don't forget to save your work. To do this, click the "File" tab and then click "Save" or "Save As."