As Seen on TechCrunch: Finofo Raises $1.65M CAD!

Excel Guide

How to Print Address Labels from Excel

Printing address labels from Microsoft Excel is a convenient way to save time, especially when dealing with a large number of labels. Whether you're printing labels for envelopes, packages, files, gift tags, or name tags, Excel can streamline the process. Here's a step-by-step guide on how to print address labels from Excel:

Step One: Prepare Your Data

Organize Your Data:

  • Ensure your data is in an Excel spreadsheet with columns.
  • Columns should include label, name, address, city, state, zip code, and any additional information you want.
  • Sort your data by the label column to maintain the correct order.

Step Two: Print the Labels

Create a Mailing Label:

  • Navigate to the "Mailings" tab.
  • Click on the "Labels" button to open the Label Options window.
  • Select the label type and printer in the Label Options window and click "OK."

Select Data Source:

  • In the Label window, click "Select Recipients" and choose "Use an Existing List."
  • Select your Excel spreadsheet in the Select Data Source window and click "OK."

Choose Labels:

  • In the Mail Merge Recipients window, select the label you want to print and click "OK."

Print Labels:

  • Back in the Label window, click on the "Print" button.
  • In the Print window, choose the printer and click "OK."

Step Three: Save Your Labels

Save Labels:

  • After printing, go to the "File" tab and select "Save As."
  • Choose the folder to save your labels, enter a file name, and click "Save."

Step Four: Print More Labels

Print Multiple Copies:

  • If you need more labels, go to the "Mailings" tab, click on "Labels," and open the Label Options window.
  • Select the label type and printer, click "OK."
  • In the Label window, click "Options," adjust the number of labels, and click "OK."
  • Click "Print" in the Label window, choose the printer, and click "OK."

By following these steps, you can efficiently print address labels from your Excel spreadsheet, making the process smoother and more organized.