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Excel Guide

How to Print Labels from Excel Easily

Printing labels from Excel can streamline the process of sending out letters or packages in bulk. Excel offers convenient features for data preparation, formatting, and label customization. Follow these steps to easily print labels from Excel.

Step One: Prepare Your Data

  1. Select the column containing addresses.
  2. Navigate to the Data tab on the ribbon.
  3. Click the Text to Columns button.
  4. Choose Delimited in the Convert Text to Columns Wizard and click Next.
  5. Select Comma as the delimiter and click Next.
  6. Click Finish to complete the wizard.

Step Two: Format Your Data

  1. Select the data you want to format.
  2. Go to the Home tab on the ribbon.
  3. Click the Format as Table button.
  4. Choose the desired table format and click OK.

Step Three: Insert Your Address Block

  1. Click the Insert tab on the ribbon.
  2. Click the Address Block button.
  3. In the Insert Address Block dialog box, select the desired recipients.
  4. Click OK.

Step Four: Insert Your Return Address

  1. Click the Insert tab on the ribbon.
  2. Click the Return Address button.
  3. In the Insert Return Address dialog box, choose the return address.
  4. Click OK.

Step Five: Print Your Labels

  1. Go to the Mailings tab on the ribbon.
  2. Click the Print Labels button.
  3. In the Print dialog box, choose the printer.
  4. Click the Options button.
  5. In the Label Options dialog box, select the label type.
  6. Click OK.
  7. In the Print dialog box, click Print.

By following these steps, you can efficiently prepare your data, format it for labels, and use Excel's features to insert address blocks and return addresses. The final step ensures that your labels are printed correctly based on your preferences and the type of labels you are using.