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Excel Guide

How to Remove Duplicate Rows in Excel: A Comprehensive Step-by-Step Guide

Managing large Excel spreadsheets can become cumbersome, especially when dealing with duplicate rows of data. These duplicates not only consume valuable space but can also hinder accurate data analysis. Fortunately, Excel provides various methods to efficiently remove duplicate rows. This step-by-step guide covers multiple approaches, ensuring you can choose the one that best fits your needs.

Method 1: Use the Remove Duplicates Feature:

1.1 Open your Excel spreadsheet.

1.2 Click on the "Data" tab.

1.3 Click on the "Remove Duplicates" button.

1.4 In the dialog box, select the column(s) to identify duplicates.

1.5 Click OK.

1.6 Excel will remove duplicate rows and display the number removed.

Method 2: Use the Advanced Filter:

2.1 Open your Excel spreadsheet.

2.2 Click on the "Data" tab.

2.3 Click on the "Advanced" button.

2.4 Select the column(s) to identify duplicates.

2.5 In the "Criteria range" box, enter criteria (e.g., =C1=D1 for identical first and last names).

2.6 Click OK.

2.7 Excel will select rows meeting your criteria, and you can delete or remove duplicates.

Method 3: Use a Macro:

3.1 Open your Excel spreadsheet.

3.2 Click on the "View" tab.

3.3 Click on the "Macros" button.

3.4 Enter a macro name.

3.5 Click "Record Macro."

3.6 Perform the steps, such as using the Remove Duplicates feature.

3.7 Click "Stop Recording."

3.8 Run the macro to remove duplicates.

Method 4: Use a Formula:

4.1 Open your Excel spreadsheet.

4.2 Select the column(s) to identify duplicates.

4.3 Enter the formula: =COUNTIF(A:A, A1)>1.

4.4 Press Enter.

4.5 Excel will mark cells with TRUE for duplicate values.


Removing duplicate rows in Excel is a crucial skill for efficient data management. Whether you prefer the built-in Remove Duplicates feature, the flexibility of Advanced Filter, the automation of macros, or the precision of formulas, this guide has you covered. Choose the method that suits your workflow, and enjoy a cleaner, more streamlined Excel experience. If you have any questions or need further clarification, feel free to ask in the comments below. Happy data cleaning!