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Excel Guide

How to Remove Empty Rows in Excel: A Step-by-Step Guide

If you have a lot of data in an Excel spreadsheet, you may want to remove some of the empty rows to make it easier to read and work with. This can be a tedious task if you have a lot of rows, but there are a few ways you can do it quickly and easily.

Method 1: Deleting Empty Rows One at a Time

If you only have a few empty rows, you can delete them manually by selecting the row and pressing the Delete key on your keyboard. This will delete the row and shift the other rows up.

Step 1: Select the Row

First, you need to select the row (or rows) that you want to delete. You can do this by clicking on the row number on the left side of the screen. This will highlight the entire row in blue.

Step 2: Press the Delete Key

Once the row is selected, press the Delete key on your keyboard. This will delete the row and shift the other rows up.

Step 3: Repeat for Other Empty Rows

Repeat steps 1-2 for each empty row that you want to delete.

Method 2: Deleting Multiple Empty Rows at Once

If you have multiple empty rows, you can delete them all at once using the Find and Replace feature. This is a quick and easy way to delete multiple rows at once.

Step 1: Select the Range of Rows

First, you need to select the range of rows that you want to delete. You can do this by clicking on the first row number and then holding the Shift key while you click on the last row number. This will highlight all of the rows in between.

Step 2: Open the Find and Replace Dialog

Next, you need to open the Find and Replace dialog box. You can do this by pressing Ctrl+F on your keyboard, or by going to the Home tab and clicking on the Find and Select button. Then, click on Replace...

Step 3: Enter a Space in the Find Field

In the Find and Replace dialog box, enter a space in the Find field. This will tell Excel to look for empty cells.

Step 4: Leave the Replace Field Empty

Leave the Replace field empty. This will tell Excel to replace the empty cells with nothing, effectively deleting them.

Step 5: Click the Replace All Button

Now, click the Replace All button. This will replace all of the empty cells in your selected range with nothing, effectively deleting them.

Step 6: Click the Close Button

Finally, click the Close button to close the Find and Replace dialog box.

Method 3: Deleting Empty Rows with a Macro

If you have a lot of empty rows, you can delete them quickly and easily using a macro. A macro is a piece of code that can automate repetitive tasks. This can be a great time-saver if you have to delete empty rows often.

Step 1: Open the Visual Basic Editor

First, you need to open the Visual Basic Editor. You can do this by pressing Alt+F11 on your keyboard, or by going to the Developer tab and clicking on the Visual Basic button. This will open the Visual Basic Editor.

Step 2: Insert a New Module

Next, you need to insert a new module. A module is a container for your macro code. To do this, go to the Insert menu and click on Module. This will insert a new module into the Visual Basic Editor.

Step 3: Paste the Macro Code

Now, you need to paste the macro code into the module. The code for this macro can be found on this page. Once you have copied the code, paste it into the module.

Step 4: Run the Macro

Finally, you need to run the macro. To do this, go to the Run menu and click on Run Sub/UserForm. This will run the macro and delete all of the empty rows in your spreadsheet.

Method 4: Deleting Empty Rows with a Third-Party Add-In

If you don't want to deal with macro code, you can use a third-party add-in to delete empty rows. There are a few different add-ins available, but we recommend using the Remove Empty Rows and Columns add-in from Ablebits. This add-in is quick, easy to use, and it's free.

Step 1: Install the Add-In

First, you need to install the add-in. You can do this by going to the Ablebits website and downloading the add-in. Once it's downloaded, double-click on the file to install it.

Step 2: Activate the Add-In

Next, you need to activate the add-in. To do this, go to the Ablebits website and click on the Activate Free Trial button. This will activate the add-in and give you a free trial period.

Step 3: Launch the Add-In

Once the add-in is installed and activated, you can launch it by going to the Ablebits website and clicking on the Launch Add-In button. This will open the Remove Empty Rows and Columns dialog box.

Step 4: Select the Range of Rows

In the Remove Empty Rows and Columns dialog box, you need to select the range of rows that you want to delete. You can do this by clicking on the Range button and selecting the range in your spreadsheet.

Step 5: Choose the Delete Empty Rows Option

Next, you need to choose the Delete empty rows option. This will tell the add-in to delete all of the empty rows in your selected range.

Step 6: Click the Run Button

Now, all you need to do is click the Run button. This will delete all of the empty rows in your selected range.

Method 5: Deleting Empty Rows with a Formula

If you're comfortable working with formulas, you can use one to delete empty rows. This is a quick and easy way to delete empty rows, but it's not suitable for all situations. If your data is in a specific format, this method may not work.

Step 1: Select the Range of Rows

First, you need to select the range of rows that you want to delete. You can do this by clicking on the first row number and then holding the Shift key while you click on the last row number. This will highlight all of the rows in between.

Step 2: Enter the Formula

Next, you need to enter the formula. The formula for this method is =COUNTIF(A1:A10,"")=10. This will count the number of empty cells in your selected range. If there are 10 empty cells, it will delete the row.

Step 3: Press Enter

Now, you need to press Enter to apply the formula. This will delete all of the rows with 10 empty cells.

Step 4: Copy the Formula

Finally, you need to copy the formula down to the other rows. To do this, click on the cell with the formula and then press Ctrl+C on your keyboard. Then, select the cells below and press Ctrl+V on your keyboard to paste the formula. This will apply the formula to all of the rows in your selected range.

Method 6: Deleting Empty Rows with a Pivot Table

If your data is in a pivot table, you can use that to delete empty rows. This is a quick and easy way to delete empty rows, but it's not suitable for all situations. If your data is not in a pivot table, this method may not work.

Step 1: Select the Range of Rows

First, you need to select the range of rows that you want to delete. You can do this by clicking on the first row number and then holding the Shift key while you click on the last row number. This will highlight all of the rows in between.

Step 2: Insert a Pivot Table

Next, you need to insert a pivot table. To do this, go to the Insert tab and click on the Pivot Table button. This will open the Create PivotTable dialog box.

Step 3: Select the Range of Data

In the Create PivotTable dialog box, you need to select the range of data that you want to use. You can do this by clicking on the Range button and selecting the range in your spreadsheet.

Step 4: Choose a Location for the Pivot Table

Now, you need to choose a location for the pivot table. You can do this by clicking on the New Worksheet radio button. This will insert the pivot table into a new worksheet.

Step 5: Click the OK Button

Finally, click the OK button. This will insert the pivot table into your spreadsheet.

Step 6: Select the Row Labels

Now, you need to select the row labels. To do this, click on the Row Labels button and then click on the range of cells that you want to use as row labels. This will typically be the cells in column A.

Step 7: Click the Count of Row Labels Button

Next, you need to click the Count of Row Labels button. This will insert a pivot table with a count of the row labels.

Step 8: Filter the Pivot Table

Now, you need to filter the pivot table. To do this, click on the Filter button and then click on the Value Filters menu item. This will open the Value Filter dialog box.

Step 9: Choose the Equals Operator

In the Value Filter dialog box, you need to choose the Equals operator from the first drop-down menu. This will tell Excel to only keep rows where the value is equal to something.

Step 10: Enter 0 in the Value Field

Next, you need to enter 0 in the Value field. This will tell Excel to only keep rows where the value is equal to 0.

Step 11: Click the OK Button

Now, click the OK button. This will filter the pivot table to only show rows where the value is equal to 0.

Step 12: Copy the Data

Finally, you need to copy the data. To do this, select the cells in the pivot table and press Ctrl+C on your keyboard. This will copy the data to your clipboard.

Step 13: Paste the Data

Now, you need to paste the data. To do this, select the cells where you want to paste the data and press Ctrl+V on your keyboard. This will paste the data from your clipboard.