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Excel Guide

How to Select Multiple Cells in Excel: Step-by-Step Guide

In Microsoft Excel, selecting multiple cells is a fundamental skill for data entry, formatting, and applying formulas. Here's a step-by-step guide on various methods to select multiple cells.

Using the Mouse:

  1. Select a Range:
  2. Click on the first cell.
  3. Drag the mouse to the last cell in the desired range.
  4. Release the mouse button.
  5. Select Non-Adjacent Cells:
  6. Hold down the Ctrl key.
  7. Click on each cell you want to select.
  8. Select Rows or Columns:
  9. Click on the row or column header.
  10. For non-adjacent, hold down Ctrl key while clicking on headers.

Using the Shift Key:

  1. Select a Range:
  2. Click on the first cell.
  3. Hold down the Shift key.
  4. Click on the last cell in the range.
  5. Select Non-Adjacent Cells:
  6. Click on the first cell.
  7. Hold down the Shift key.
  8. Use the arrow keys to expand the selection.
  9. Select Rows or Columns:
  10. Click on the row or column header.
  11. For non-adjacent, hold down Shift key while clicking on headers.

Using the Ctrl Key:

  1. Select a Range:
  2. Click on the first cell.
  3. Hold down the Ctrl key.
  4. Use arrow keys to expand the selection.
  5. Select Non-Adjacent Cells:
  6. Hold down the Ctrl key.
  7. Click on each cell you want to select.
  8. Select Rows or Columns:
  9. Click on the row or column header.
  10. For non-adjacent, hold down Ctrl key while clicking on headers.

Formatting Multiple Cells:

  1. Using Home Tab:
  2. Select the cells you want to format.
  3. Utilize formatting commands on the Home tab.
  4. Format Cells Dialog Box:
  5. Select cells.
  6. Click on the Format button on the Home tab.
  7. Adjust formatting options in the Format Cells dialog box.
  8. Click OK to apply changes.

Applying Formulas and Functions:

  1. Using Cell Entry:
  2. Select cells.
  3. Type the formula or function directly into the active cell.
  4. Press Enter to apply.
  5. Using Function Button:
  6. Select cells.
  7. Click on the desired function button on the Home tab (e.g., SUM).
  8. Follow prompts to input necessary parameters.