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Excel Guide

How to Use Autofill for Dates in Excel: Step-by-Step Instructions

A step-by-step guide on how to utilize Excel's autofill feature for dates. Additionally, useful pointers and techniques will be provided to enhance your utilization of this functionality.

How to autofill dates in Excel

Learn to easily autofill dates in Excel:

  1. Begin by typing the initial date in a cell. For instance, if you're entering dates for January, input "1/1/2020" in the first cell.
  2. Proceed by selecting the cell with the first date, then click and hold the small black square in the cell's bottom-right corner, known as the fill handle.
  3. While holding the fill handle, drag it down to the last cell in the series. The subsequent cells will automatically populate with dates.
  4. Once you've reached the final cell, release the fill handle. Excel will autonomously complete the date sequence.

Following these straightforward steps, you'll efficiently autofill dates in Excel, saving time and effort.

Utilizing the DAY Function for Autofilling Dates

Aside from basic autofilling, the DAY function enables date insertion within cells. This function takes a date input and outputs the day of the month. For example, inputting "1/1/2020" would yield an output of "1".

To use the DAY function:

  1. Input the initial date into a cell, such as "1/1/2020" for January dates.
  2. In the adjacent cell, type the formula: =DAY(A1), where A1 signifies the cell with the initial date.
  3. Press Enter to calculate the result, showcasing the day of the month (e.g., "1").
  4. Select the cell with the DAY function's output, click and hold the fill handle, and drag it down to the final cell to autofill the sequence.

By implementing the DAY function, you can effortlessly input dates into cells without manual entry.

Leveraging the WEEKDAY Function for Autofilling Dates

Similarly, the WEEKDAY function facilitates date insertion. It provides the day of the week as an output. For example, entering "1/1/2020" returns "Wednesday".

To use the WEEKDAY function:

  1. Input the initial date into a cell, e.g., "1/1/2020" for January.
  2. In the adjacent cell, type the formula: =WEEKDAY(A1), with A1 referencing the initial date cell.
  3. Press Enter to display the day of the week (e.g., "Wednesday").
  4. Drag the fill handle from the initial cell to the last cell to autofill the week's days.

Employing the WEEKDAY function streamlines date entry without manual input.

Applying the MONTH Function for Autofilling Dates

Apart from DAY and WEEKDAY functions, the MONTH function serves to input dates. It generates the month of the year based on the date input. For instance, entering "1/1/2020" would yield "January".

To use the MONTH function:

  1. Input the initial date into a cell, e.g., "1/1/2020" for January dates.
  2. In the adjacent cell, type the formula: =MONTH(A1), with A1 referencing the initial date cell.
  3. Press Enter to exhibit the month (e.g., "January").
  4. Drag the fill handle from the initial cell to the last cell to autofill the series with months.

Utilizing the MONTH function allows for effortless date input without manual intervention.

Using the YEAR Function for Autofilling Dates

Besides DAY, WEEKDAY, and MONTH functions, the YEAR function helps insert dates. It outputs the year when provided with a date input. For example, inputting "1/1/2020" returns "2020".

To use the YEAR function:

  1. Input the initial date into a cell, e.g., "1/1/2020" for the year 2020.
  2. In the adjacent cell, type the formula: =YEAR(A1), with A1 referencing the initial date cell.
  3. Press Enter to reveal the year (e.g., "2020").
  4. Drag the fill handle from the initial cell to the last cell to autofill the year sequence.

By employing the YEAR function, date entry becomes automated without manual data input.

Effective Tips for Autofilling Dates in Excel

Here are some useful tips to optimize date autofilling in Excel:

  1. To autofill non-chronological dates, input the dates in reverse order. For instance, for January dates, input "31/1/2020" followed by "1/1/2020," then drag the fill handle to complete the series.
  2. For non-sequential date sequences, consider using DAY, WEEKDAY, MONTH, or YEAR functions. For January and February dates, input "1/1/2020" and "28/2/2020," then use the fill handle to autofill the series.
  3. Similarly, for non-sequential dates, apply DAY, WEEKDAY, MONTH, or YEAR functions for streamlined autofilling.