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Excel Guide

How to Use Excel Formulas: A Beginner's Guide

Microsoft Excel provides a powerful set of formulas to perform various calculations, data analysis, and more. Here's a beginner's guide on how to use some basic Excel formulas.

1. SUM Function:

The SUM function is used to add up a range of numbers.

  • Syntax:
  • =SUM(number1, [number2], ...)
  • Example: =SUM(A1:A10)

2. AVERAGE Function:

The AVERAGE function calculates the average of a range of numbers.

  • Syntax:
  • =AVERAGE(number1, [number2], ...)
  • Example: =AVERAGE(B1:B10)

3. MAX Function:

The MAX function returns the largest value in a set of values.

  • Syntax:
  • =MAX(number1, [number2], ...)
  • Example: =MAX(C1:C10)

4. MIN Function:

The MIN function returns the smallest value in a set of values.

  • Syntax:
  • =MIN(number1, [number2], ...)
  • Example: =MIN(D1:D10)

5. COUNT Function:

The COUNT function counts the number of cells that contain numbers.

  • Syntax:
  • =COUNT(value1, [value2], ...)
  • Example: =COUNT(E1:E10)

6. IF Function:

The IF function performs a logical test and returns one value for a TRUE result and another for a FALSE result.

  • Syntax:
  • =IF(logical_test, value_if_true, value_if_false)
  • Example: =IF(A1>10, "Yes", "No")

7. CONCATENATE Function:

The CONCATENATE function combines two or more strings of text.

  • Syntax:
  • =CONCATENATE(text1, [text2], ...)
  • Example: =CONCATENATE("Hello", " ", "World")

8. VLOOKUP Function:

The VLOOKUP function searches for a value in the first column of a table and returns a value in the same row from another column.

  • Syntax:
  • =VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])
  • Example: =VLOOKUP(A1, B1:D10, 2, FALSE)

9. IFERROR Function:

The IFERROR function returns a specified value if a formula results in an error, and returns the result of the formula if it does not result in an error.

  • Syntax:
  • =IFERROR(formula, value_if_error)
  • Example: =IFERROR(1/0, "Error")

10. TODAY Function:

The TODAY function returns the current date.

  • Syntax:
  • =TODAY()
  • Example: =TODAY()


  1. Entering a Formula:
  2. Click on the cell where you want the result.
  3. Type = to start a formula.
  4. Enter the formula using the appropriate function and references.
  5. Pressing Enter:
  6. Once you've entered the formula, press Enter to calculate the result.
  7. Copying Formulas:
  8. You can copy the formula to other cells by dragging the fill handle (a small square at the bottom-right corner of the cell) or using the copy-paste method.

Remember to explore and practice these basic formulas to become more familiar with Excel's powerful capabilities. As you gain more experience, you can delve into more advanced formulas and functions.