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Excel Guide

Row Collaboration: A Guide on How to Group Rows in Excel

Grouping rows in Excel is a helpful feature that enables you to organize and collapse specific sections of your worksheet, enhancing readability. This guide will walk you through the steps to group and ungroup rows, providing you with greater control and clarity in managing your Excel data.

Step 1: Open Your Excel Worksheet

1.1 Launch Microsoft Excel and open the worksheet containing the rows you want to group.

Step 2: Select the Rows to Group

2.1 Click and drag to select the rows you want to group. Alternatively, click on the row numbers to select specific rows.

Step 3: Right-Click and Choose "Group"

3.1 Right-click on the selected rows.3.2 In the context menu, choose "Group."

Step 4: Verify Grouped Rows

4.1 The selected rows will now be grouped, and a small triangle appears to the left of the grouped rows.

Step 5: Collapse and Expand Grouped Rows

5.1 Click on the small triangle to the left of the grouped rows to collapse or expand the group.

Step 6: Navigate and Edit Grouped Rows

6.1 When the rows are collapsed, you can still navigate and make changes to individual cells within the grouped rows.

Step 7: Ungroup Rows (Optional)

7.1 To ungroup rows, right-click on the grouped rows.7.2 In the context menu, choose "Ungroup."

Additional Tips:

  • Nested Groups:
  • You can create nested groups by selecting already grouped rows along with additional rows.
  • Use the Ribbon:
  • In Excel 2013 and later versions, you can use the "Group" button on the "Data" tab to group and ungroup rows.
  • Summary Rows:
  • Consider using grouped rows to create summary sections in your worksheet, providing a structured view of your data.


Grouping rows in Excel is a valuable tool for organizing and presenting data in a more structured manner. By following these steps, you can easily group and ungroup rows based on your analytical or presentation needs. Whether you're working with large datasets, creating reports, or any other task, grouping rows enhances the organization and clarity of your Excel worksheet.