AP That Works Across Every Property, Vendor, and Department

Fast, automated, and built for high-volume hospitality operations. Finofo captures invoices, routes approvals, codes spend, and pays vendors globally.
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The AP Challenge of Multi-Property Operations

Hospitality and travel businesses handle invoices across properties, departments, and seasonal demand spikes. Food and beverage, housekeeping, maintenance, utilities, and service vendors all hit AP at once.

Finofo captures invoices centrally, routes approvals by property and department, and auto-codes spend with full visibility. AP keeps up even during peak season and expansion

The AP Challenge of Multi-Property Operations

Hospitality and travel businesses handle invoices across properties, departments, and seasonal demand spikes. Food and beverage, housekeeping, maintenance, utilities, and service vendors all hit AP at once.

Finofo captures invoices centrally, routes approvals by property and department, and auto-codes spend with full visibility. AP keeps up even during peak season and expansion

What’s Broken Today

AP Bottlenecks Disrupt Guest Experience and Operations

  • High invoice volume from food, beverage, housekeeping, utilities, and maintenance vendors
  • Many invoices are non-PO, requiring fast, accurate approval routing
  • Multi-property operations create visibility gaps and inconsistencies
  • ERP delays stall approvals and month-end close
  • Manual coding by property, category, department, GL, and cost center slows down AP
  • Seasonal and fluctuating demand creates unpredictable invoice spikes
  • Global payments across travel partners, agencies, and international vendors require multiple systems
  • Vendor disputes and missing documentation get buried in emails

What’s Broken Today

AP Bottlenecks Disrupt Guest Experience and Operations

  • High invoice volume from food, beverage, housekeeping, utilities, and maintenance vendors
  • Many invoices are non-PO, requiring fast, accurate approval routing
  • Multi-property operations create visibility gaps and inconsistencies
  • ERP delays stall approvals and month-end close
  • Manual coding by property, category, department, GL, and cost center slows down AP
  • Seasonal and fluctuating demand creates unpredictable invoice spikes
  • Global payments across travel partners, agencies, and international vendors require multiple systems
  • Vendor disputes and missing documentation get buried in emails

How Finofo Fixes It

Smart AP Built for Multi-Property Hospitality Teams

  • Document ingestion from any channel
  • AI-powered invoice classification
  • Line-level matching for supply and service POs (where applicable)
  • ERP-optional matching and posting
  • Approval routing by property, department, or manager
  • Smart coding for category, GL, cost center, department, and location
  • Global pay & instant reconciliation
  • Google Docs-style collaboration across properties and finance
Explore AP Automation

How Finofo Fixes It

Smart AP Built for Multi-Property Hospitality Teams

  • Document ingestion from any channel
  • AI-powered invoice classification
  • Line-level matching for supply and service POs (where applicable)
  • ERP-optional matching and posting
  • Approval routing by property, department, or manager
  • Smart coding for category, GL, cost center, department, and location
  • Global pay & instant reconciliation
  • Google Docs-style collaboration across properties and finance
Explore the full AP automation feature set

Don’t Just Automate. Win.

Where Finofo Wins, Others Wait
Features
What You Deal With Today
How Finofo Wins
Ingestion
Invoices from suppliers, utilities, and service partners scattered across properties
Capture every document instantly from email, chat, or drag-and-drop
Classification
F&B, housekeeping, marketing, maintenance invoices all vary
AI classifies every invoice automatically without templates
Matching
Limited or no PO matching in most hospitality workflows
Handles PO-matching for supply and service invoices where needed
ERP Dependency
Approvals slow down until ERP syncs
Works independently, posts to ERP when ready
Approval Routing
Property managers, department heads, and finance use email thread
Route by property, department, or manager instantly
Collaboration
No visibility on disputes or missing documentation
Comments and decisions live on the invoice
Coding
Manual coding by location, category, GL, and cost center
AI auto-suggests correct coding across every dimension
Global Payments
Travel partners and overseas vendors require separate payment tools
Pay in 190+ countries with full reconciliation
PO vs Non-PO Workflows
Hospitality is heavily non-PO with some PO-based items
Finofo handles both approval-only and PO-matching workflows

Don’t Just Automate. Win.

Where Finofo Wins, Others Wait
Features
What You Deal With Today
How Finofo Wins
Ingestion
Invoices from suppliers, utilities, and service partners scattered across properties
Capture every document instantly from email, chat, or drag-and-drop
Classification
F&B, housekeeping, marketing, maintenance invoices all vary
AI classifies every invoice automatically without templates
Matching
Limited or no PO matching in most hospitality workflows
Handles PO-matching for supply and service invoices where needed
ERP Dependency
Approvals slow down until ERP syncs
Works independently, posts to ERP when ready
Approval Routing
Property managers, department heads, and finance use email threads
Route by property, department, or manager instantly
Collaboration
No visibility on disputes or missing documentation
Comments and decisions live on the invoice
Coding
Manual coding by location, category, GL, and cost center
AI auto-suggests correct coding across every dimension
Global Payments
Travel partners and overseas vendors require separate payment tools
Pay in 190+ countries with full reconciliation
PO vs Non-PO Workflows
Hospitality is heavily non-PO with some PO-based items
Finofo handles both approval-only and PO-matching workflows

Still Thinking Twice?

Let’s Clear the Air

1.  Most of our invoices aren’t POs. Will this still work?

Yes. Finofo handles non-PO spend exceptionally well with automated routing and clean audit trails.

2.  We have multiple properties and managers approving invoices.

Route approvals by property, department, or manager with full visibility.

3.  Our coding process is slow and inconsistent.

Finofo auto-codes by GL, department, category, property, and cost center.

4.  We work with global suppliers and travel partners.

Pay any vendor in any currency with local rails, FX savings, and automatic reconciliation.

ERP Optional. AP Automation That Works Either Way.

Finofo works whether you’re running NetSuite, Intacct, or a spreadsheet.
Most AP systems stall until your ERP sends a PO or goods receipt.
Finofo doesn’t wait. It captures, classifies, and matches documents the moment they arrive so your team can move faster without breaking your existing stack.

Here’s what you get out of the box:

Real-time document capture from email, chat, or drag and drop

AI that understands messy or incomplete invoices and POs

Line-level 3-way matching without touching your WMS or inventory module

Instant setup with no field-mapping or IT delays

Clean, coded invoices automatically posted back to your ERP when ready

No ERP bottlenecks.
No manual lag. No missing context.
Just fast, flexible AP automation that works anywhere you do.

Explore Integrations

Designed with security and compliance at the forefront

We take security seriously. Maintain SOX & COSO compliance with precise audit logs tracking every transaction, everywhere. With fraud detection, MFA, SSO, and enterprise-grade encryption, finance teams stay secure, compliant, and in control.

Finofo FAQs - everything you need to know

Do I need to connect my ERP to start using Finofo?
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No. Finofo works with or without an ERP. You can ingest documents, match, approve, pay, and reconcile right out of the box. When you’re ready, you can integrate your ERP and post clean, coded invoices in one click.
How does Finofo handle POs and receipts if they’re not in my ERP?
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Finofo doesn’t depend on your ERP for source documents. It ingests POs, invoices, packing slips, and GRNs from email, text, drag & drop, and matches them at the line level using AI, not sync schedules.
Does Finofo support 2-way and 3-way matching?
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Yes. Instantly and accurately. Finofo runs instant, AI-powered 2-way and 3-way matching. The AI builds a document set even if there are multiple Invoices and GRNs under one PO. It aggregates line item level info for 2-way and 3-way matching. Line items are matched by SKU, quantity, UoM, and price. Exceptions are flagged smartly respecting your vendor-specific tolerance policies.
Can I process AP documents without templates or manual tagging?
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Yes. Finofo’s AI identifies and classifies documents automatically—invoice, PO, or GRN—then extracts every field and line item with 99% accuracy. No templates, no rules, no manual tagging needed.
Can Finofo manage Non-PO invoices?
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Yes. You can create and approve Non-PO invoices directly inside Finofo, just like regular invoices, with full coding and audit history.
Does Finofo support invoice approval workflows?
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Yes. Build approval policies with multi-level routing, role-based rules, and group logic—no IT setup required.
How does Finofo integrate with my existing processes?
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Finofo plugs into your email, shared drives, and ERP. You can start lightweight and deepen integrations later.
How fast can I get started?
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You can go live in hours. There’s no field mapping, no complex configurations, and no IT setup needed. Just connect your inbox or upload documents and let Finofo do the rest.
Does Finofo support line-level coding and segmentation?
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Yes. Finofo’s AI auto-codes every invoice line with the correct GL account, department, location, cost center, and subsidiary. You get ERP-ready data without manual work or spreadsheet clean-up.
What happens if there are mismatches or missing documents?
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Finofo flags only the exceptions that exceed your set tolerance thresholds. You’ll see a clear, line-level summary with context so you can resolve confidently or close out with one click.
Can I bulk-approve and pay multiple invoices at once?
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Yes. You can group invoices, apply your approval workflows in bulk, and execute payments across vendors in a single click. Finofo handle
Who can set up approval policies?
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Admins and owners on Finofo can set up approval policies for payments, currency conversions, deposits and transfers. Define rules, assign approver groups, and let the system handle the rest. Once set, approvals follow an automated workflow with no manual follow-ups required.
Are approvals automated? Will approvers get requests automatically?
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Absolutely. The moment a transaction needs approval, the assigned approvers get notified instantly. They can review, approve, or decline requests with full visibility into timestamps, notes, and approval history. No delays, no guesswork—just a smooth, automated process.
How many approval levels, or approvers groups can I create? Are the approver groups customisable?
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As many as you need. Whether it’s a simple one-step approval or a multi-level workflow, Finofo adapts to your policies. Need CFO approval for high-value transactions? Want department heads to sign off first? Set it once, and let Finofo enforce it every time.
How will approvals work with bulk payments?
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Exactly like single transactions—but better. When you submit a batch for payment, Finofo automatically applies your approval policies to the entire batch. The full batch goes through the approval process, ensuring the right stakeholders review and sign off before execution.
Does the conversion really work 24x7 all year round?
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Yes. You can convert funds between your accounts anytime—24/7, all year round. With support for 25+ currencies, you have complete flexibility to move funds whenever it suits your business.
Are there really NO fees for currency conversions from Finofo?
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That’s right. There are no fees when converting funds between your currency accounts on Finofo. Move money freely without hidden charges or unexpected costs.
How can I manage multiple entities under the same corporate umbrella?
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Finofo makes it easy to onboard all your entities under one unified platform. Manage global finance operations across multiple businesses with a single login—no need to juggle multiple accounts or platforms.
We have businesses across North America and send intercompany transfers often. How can we manage our treasury with Finofo?
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With Finofo, you can manage all your entities in one place and move funds across them in real time. Transfer money in any currency, anytime, without wire fees or transfer fees. Every intercompany transfer happens instantly, saving you time and money while keeping cash flow optimized.
Where can I set up local accounts for customer payments?
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Finofo provides local accounts in a wide range of countries and currencies, ready to use as soon as you sign up. There’s no need to set up a local entity - just share your local account details with your customers and receive payments as if you were based in their country.
How can we receive funds from international customers?
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Open a local account in the currency you want to receive payments in. Share the account details with your customers, and they can send funds directly - no forced conversions, no unnecessary delays. Hold the funds in your account as long as you need before making payments or transfers.
Are there no incoming fees?
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That’s right—Finofo does not charge incoming fees for receiving payments in supported currencies.
How do I transfer and withdraw funds from Finofo?
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Transferring or withdrawing funds is simple. Set up the external accounts you want to send funds to, move money when needed, and even apply approval policies for added security.
Can my team comment directly on invoices and documents?
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Yes. With Finofo, you can comment directly on any invoice, PO, line item, or exception - right where the work happens. No more forwarding PDFs or chasing context across email threads. Experience Google Doc like comment experience in your AP software.
Can I tag teammates or approvers in comments?
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Absolutely. Use @mentions to loop in the right people instantly. Approvers, reviewers, or teammates will get notified and can respond in real time keeping everything moving.
Is there an audit trail for collaboration and approvals?
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Yes. Every comment, edit, approval, and decision is logged in a shared timeline. You always know who did what, when, and why with full visibility across the team.
How is this better than using email or Slack for approvals?
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Finofo keeps comments, approvals, and context attached to the document, not lost in inboxes or scattered across tools. You get faster answers, fewer delays, audit preparation, and zero confusion.
How does Finofo's pricing work?
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Finofo keeps pricing predictable. Customize a plan that fits your stage, your workflow, your scale and only pay for what you use.
Choose the features that matter – AP automation, global accounts, treasury or international payments and scale by invoice volume, number of users or entities.
Can I use only one part of the platform, like just currency conversion or banking?
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Yes. Finofo is modular, you can start with just global accounts, FX, or payments. You can always add AP automation or other modules later.
Do suppliers or vendors need to create an account?
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No, your suppliers or vendors aren't required to create an account with Finofo. You can seamlessly send payments directly to their existing bank accounts.
Are there hidden fees for using Finofo?
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Absolutely not. We don't charge hidden fees, maintenance fees, or any other surprise costs. Our pricing model is clear, transparent, and easy to understand.
Does Finofo offer non-profit pricing, startup discounts, or special rates?
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Yes, we’re always open to supporting good causes and promising startups. Tell us more about your organization and how you plan to use our platform, and we’ll explore special pricing or tailored solutions to best support your goals.