Correct or Void a Goods Receipt

How It Works

Edit receipt lets you change the Receipt date, Notes, Received (good) and Rejected, and the PO's figures follow the change. On a closed PO the button is disabled: "This purchase order is closed; reopen it to correct its goods receipts."

Voiding takes the whole receipt back. Finofo asks you to confirm: "Its quantities will stop counting toward the purchase order. The receipt is kept for audit." The receipt's Activity tab lists who created, posted or voided it.

Correct a Count

1. Open Documents > Goods receipts, select Posted and open the receipt.

2. Click Edit receipt.

3. Change Received (good), Rejected, the Receipt date or Notes.

4. Click Save.

Void a Receipt

1. Open the receipt and open its ... menu.

2. Choose Void receipt.

3. In the dialog, click Confirm, or No to keep the receipt.

Tips

• Correct counts before the PO is closed, or use Reopen PO first.
• Void a receipt posted against the wrong PO, then receive against the right one.
• Use the Activity tab to explain a changed count to AP or the vendor.

Frequently Asked Questions

Why is Edit receipt greyed out?

The purchase order is closed. Reopen it to correct its goods receipts.

Does voiding delete the receipt?

No. The receipt is kept for audit, and its quantities stop counting toward the PO.

Will the PO update when I correct a receipt?

Yes. The order's figures follow the change.