A complete, adaptable AP policy for mid-market finance teams: approval matrix, vendor banking controls, month-end close and sign-off. Canada and US editions.
Who approves what, at every dollar amount: five example tiers with SLAs, special-case rules, a delegation log and a system-enforcement checklist.
The AP subledger close, task by task: cutoff, accruals, vendor statement recs, AP-to-GL tie-out and sign-off. 24 owned tasks across five phases.
A 40-control AP self-assessment: vendor master, payments, segregation of duties, approvals and audit trail, with scoring and a remediation log.
Stop payment-redirect fraud with a mandatory callback procedure: 8 steps, 9 red flags, a callback script, a per-change record and first-hour incident steps.
Score your AP process across intake, matching, approvals, payments, close and visibility: 24 capabilities, four maturity bands, one clear first priority.
Verify commitments, change orders, progress-billing math, holdback and retainage, lien waivers and job-cost coding before approving construction invoices.
40 AP automation requirements grouped and explained, with Must / Should / Nice prioritization and a screening method. Shortlist before you demo.
One AP policy for many entities: governance model, vendor master strategy, group approval ceilings, intercompany settlement and per-entity payment authority.
28 payment-fraud controls across people, process, systems and monitoring, plus a first-hour response plan with your bank’s fraud line filled in ahead of time.
The nine-section business case that gets AP automation approved: measured baseline, three-scenario financials, risks, implementation and the ask.
Five gates before a new vendor gets paid: request screening, documents (W-9, BN and GST), banking verification, independent approval, first-payment review.
Know your own ERP before connecting AP automation: versions, customizations, master data, API access, plus ten questions to put to any vendor.
A complete invoice-processing SOP: the 8-step standard path with owners and controls, handling rules for the odd cases, exception paths, SLAs and training.
Stop paying invoices twice: 11 controls at entry and payment, a 30-minute monthly detection sweep, and the recovery procedure for the ones that slipped through.
Six audit tests for your vendor master: duplicate matching, completeness, dormancy, employee-match fraud screens and access review, with a findings log.
Prepare AP for audit in four weeks: two self-tests (payment re-performance and control walkthrough), the reconciliation file, and the PBC prep table.
Keep sub compliance files current before payments move: insurance, WSIB and workers’ comp, lien waivers, expiry tracking and the payment-hold procedure.
