Accounts Payable Policy Template
A complete, adaptable AP policy for mid-market finance teams, from vendor setup through payment and close.
• Automate faster • Collaborate better
• Pay with confidence
A complete accounts payable policy you can adapt and sign off in one working session. Written for controllers at companies with real invoice volume. It is not a two-page memo, and it is not a 60-page manual nobody reads.
It covers vendor setup and banking-change verification, invoice intake standards, matching tolerances, a five-tier approval matrix, payment-run controls, segregation of duties, and the AP month-end close, with marked Canada and United States sections for tax documentation and records retention. Every decision is a bracketed field with common mid-market defaults: fill, sign, publish.
IN THIS TEMPLATE
Sixteen policy sections, from vendor setup through sign-off, each written so the rule can be enforced in a system rather than just filed
A five-tier approval matrix worksheet and a tear-out new-vendor setup checklist
Banking-change callback verification and payment-run dual release built in from the start
The four segregation-of-duties combinations that must never share one person, with compensating controls for small teams
Implementation guidance: adopt in 30 days, train in 60, measure by 90
FAST FACTS
16 policy sections, from purpose to sign-off
5 approval tiers in the included matrix worksheet
CA + US tax documentation and retention sections, clearly marked
Stop running AP on unwritten rules. Complete the form and we’ll send the PDF.
