AP Software Requirements Checklist
40 requirements, prioritized Must / Should / Nice. The shortlisting step before any demo.
• Automate faster • Collaborate better
• Pay with confidence
The most expensive step of an AP software evaluation is the one most teams skip: deciding what you need before vendors tell you what you need.
This checklist is that step. 40 requirements across capture, matching, coding, approvals, ERP integration, payments, multi-entity, audit and commercials, each with a one-line reason it matters. Classify each Must / Should / Nice internally, screen the long list against Musts only, and walk into demos with a shortlist of two or three and a spine. One rule does most of the work: more than about 15 Musts means you haven’t prioritized, you’ve alphabetized your wishes.
IN THIS TEMPLATE
All 40 requirements, grouped and explained, including the ERP-integration questions that separate real connectors from CSV theater
The Must / Should / Nice method: classify internally first, one hour, controller plus IT plus one approver
The 15-Must rule and how to demote honestly
A vendor-screening method that kills the long list in minutes, not meetings
A disclosure on page 1: Finofo competes in this category, so the requirements are vendor-neutral by design
FAST FACTS
40 requirements across nine groups
10-15 Musts is the healthy range
2-3 vendors on the shortlist you walk into demos with
Decide what you need before vendors decide for you. Complete the form and we’ll send the PDF.
